Seibu Electric & Machinery Co., Ltd. (“the Company” hereinafter) regards the handling and
management of Personal Information (as defined in Article 2, Paragraph 1, of the Act on the
Protection of Personal Information; the same applying hereinafter) as an important social
responsibility.
We take all necessary steps to safeguard and ensure the appropriate handling and management
of the Personal Information you entrust to us, in full compliance with applicable laws,
regulations, and administrative guidelines. Presented below is our Personal Information
policy.
Personal Information collected
The Company gathers the following Personal Information:
- For customers and business partners (“Customers” hereinafter): name, address, sex, date of birth, affiliated company or organization, title, telephone number, email address
- For job applicants: name, address, sex, date of birth, educational background, job history, telephone number, email address, information concerning relatives
- For employees and former employees: name, address, sex, date of birth, educational background, job history, telephone number, email address, information concerning relatives
- Any other Personal Information required by the Company to undertake its operations
How we collect Personal Information
The Company gathers Personal Information concerning its Customers and job applicants as indicated below:
- Through the Company website
- Through official Company SNS accounts
- Through business cards exchanged with Customers and job applicants
- Through questionnaires distributed at trade shows and other events
- Through email, postal mail, telephone, and direct conversation
- Through other equitable and legal means other than the above
Purpose of use of Personal Information
The Company uses the Personal Information it gathers solely for the following purposes:
- Engaging in necessary communications with Customers
- Fulfilling our contractual obligations with Customers (i.e., providing products/services)
- Providing information to Customers concerning Company products/services
- Providing information to Customers concerning trade shows and other events in which we participate
- Asking Customers to respond to questionnaires or other communications regarding Company products/services
- Responding to Customer inquiries and requests
- Other purposes indicated in advance to which the Customer has agreed
- Complying with legal requirements
- Communicating recruitment-related procedures and decisions and managing job applicants and hiring procedures
- Processing labor and payment management for employees
- Other purposes related to implementing effective and efficient operations within the Company Group
Management of Personal Information
The Company manages the Personal Information it gathers with care and in full compliance with all requirements. The Company takes all feasible measures to safeguard Personal Information from unauthorized access.
Provision or disclosure of Personal Information
The Company neither provides nor discloses Personal Information to third parties except in the following cases:
- Cases in which prior consent has been granted by the individual identifiable by the Personal Information (“the Individual” hereinafter)
- Cases in which disclosure is required by laws, ordinances, cabinet order, or other rules or regulations
- Cases in which disclosure is necessary to protect life, health, or property and in which obtaining the Individual’s consent is impractical
- Cases in which disclosure is compelled by a government body, local government, or individual/organization entrusted by a public body to execute legally stipulated affairs
- Other cases in which disclosure of Personal Information is permitted under the Act on the Protection of Personal Information
Amendments of the Privacy Policy
The Company constantly seeks to review and improve this Privacy Policy to ensure appropriate management of Personal Information. Any amendments of this Privacy Policy will be promptly announced on the Company website.
Disclosure, correction, or other requested actions related to Personal Information
As stipulated by the Act on the Protection of Personal Information, we
accept requests from the Individual identifiable by the Personal Information to disclose,
correct, or cease use of the Personal Information we have gathered.
On receiving said request from the Individual, the Company will promptly commence the
procedures necessary to disclose, correct, or cease use of the Personal Information. Please
address related inquiries to the email address provided below.
For inquiries and requests concerning Personal Information retained at Seibu Electric & Machinery
